How To Import Emails Between Your Gmail Accounts

Dhir Acharya - Feb 18, 2020


How To Import Emails Between Your Gmail Accounts

There are certain situations when you feel the need to migrate all your emails from one Gmail address to another. This article provides detailed guidelines.

There are certain situations when you feel the need to migrate all your emails from one address to another, such as when you want to move from a work address to a personal one or when you want to move to a new address with a more professional name. Regardless of the reason, Gmail allows you to move your email data between places. The easiest way to do this by setting up Post Office Protocol (POP) access, here’s how to do it.

How To Import Emails Between Your Gmail Accounts

Step 1: Configuring POP access in the old Gmail settings

In your old Gmail account, which you want to move emails from, open the inbox. Next, at the top right corner of the window, click on the gear icon then click on Settings, then choose Forwarding and POP/IMAP.

How To Import Emails Between Your Gmail Accounts

Toggle on the option Enable POP for all mail.

Next, in the drop-down menu under #2, you can choose to delete, archive, or keep the inbox’s copy, or just mark them all as read.

Finally, click on Save changes.

Step 2: Importing messages to the new Gmail account

To do this, you need to log into the new Gmail account that you want to move your emails to.

First, head to Settings then open Accounts and Import.

Now, under the heading Check email from other accounts, click on Add a mail account.

Next, type in the address that you are importing emails from then click on Next.

After that, choose Import emails from my other account (POP3).

How To Import Emails Between Your Gmail Accounts

Now, type in your account password and select “Always use a secure connection (SSL) when retrieving mail.” Toggle on or off options based on your own preferences for organizing and managing your messages.

Then click on Add account.

Next, choose if you want to send mails under the old alias. Then click on Next, then Next Steps.

For those using 2FA for your Gmail, your regular password will be useless here. You will have to visit Google Account, click on Security, choose Signing in to Google, then open App passwords. Then sign in to your account, choose the device and app you need a password for, then click on Generate.

Step 3: Confirming the connection between your accounts

After choosing to send messages with the alternate address, you will have to take several steps to verify that the two accounts are really yours. You will receive a confirmation email to the old address including a confirmation code as well as a verification link.

If the pop-up is still open from the previous step after you clicked Next Steps, you can type in the confirmation code there. If it’s closed, you can click on the verification link in the email or in your visit Settings, open Accounts and Import. Then, next to the email you are importing, click on Verify and follow the prompts to type in the confirmation code given to you.

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