How To Back Up Data In Gmail

While Gmail seems to be trustworthy when it comes to user data, we can never be too careful with the valuable information stored there. In fact, in many cases, users may have a long personal or business history in the archives of Gmail.

So here is how you can back up Gmail for peace of mind:

Gmail Forwarding Filter

The easiest method you can apply is to set a filter so that all of your emails are forwarded to another account or another service.

G Suite Forwarding

If you have a corporate domain and want to back it up, you can use your G Suite account. Like the above method, all you need to do is to set a filter and your incoming emails will be sent automatically to the main Gmail account.

SMTP Server Forwarding Rules

Sending mails from a private domain to an SMTP server is possible so use something free, like OutLook.com or Office 365 as the destination for mail backup.

Forward To Evernote

All Evernote account is paired with an email address so that users can send emails straight from the mailbox to Evernote’s archives. Take advantage of this feature to protect your emails.

Save Emails From Gmail To Everyone

This method also involves Evernote but this time calls for its add-in. All you have to do is to tap on the green elephant icon and all of your messages will be sent to Evernote.

IFTTT To Dropbox

There are many rules you can use to link Gmail to cloud storage like Dropbox. IFTTT.com is handy when you want to back up the mails to a cloud service.

Spinbackup

What Spinbackup does is backup data from the Gmail cloud to its own. If you need less than 4GB, the service is free. However, if yours exceeds that mark, you will have to pay $4 per month.

Upsafe

Upsafe is another cloud-to-cloud backup service. For $3/moth or $24/year, you will have unlimited storage. If you need no more than 3GB, the service is free.

Cloud Sync

Cloud Sync acts as a bridge to send data from Gmail to other cloud services instead of having its own storage.

CLOUDHQ

With cloudHQ, users will have a real-time backup from Gmail to SugarSync, SharePoint, Egnyte, Box, Google Drive, OneDrive, Evernote, and WebDAV.

Handy Backup

The $39 plan of Handy Backup will provide data sync to your computer as well as Dropbox, OneDrive, Box, and Google Drive. The $89 option will have Amazon S3.

Local Email Client Software

You need to allow IMAP to be able to use this method. The next step is to create a mail client to connect to Gmail. Remember to choose IMAP instead of POP3 because the former will make sure that the messages are on the server.

Gmvault

Gmvault has a wide range of abilities, including backup. So what you can do with it is to move all of the data from one Google account to another.

Mailstore Home

Mailstore Home is another free tool but it works on Windows only. The best part is, it goes far beyond backing up individual accounts. The list of supported services includes Office 365, Exchange, and several IMAP-based servers.

Mailarchiver X

While the macOS-based Mailarchiver X asks for $34.95 for its service, it has some very interesting features to make that investment worthwhile. The first benefit is that Mailarchiver X archives both Gmail and local email clients.

The second advantage of this service is that it can store data in a variety of formats inside a FileMaker database.

If you find yourself in need of heavy analysis, a FileMaker database can be a huge win.

Systools Gmail Backup

If you want to save your emails in several classic formats like MBOX, PST, MSG, and EML, SysTools Gmail Backup is right up your alley.

Bitrecover Gmail Backup Wizard

This is a Windows application that allows you to not only back up but also convert Gmail to common POP3 formats, Thunderbird MBOX for example.

Google Takeout

Google also offers its own service for backing up emails, Google Takeout, which allows exporting all kinds of data from most of Google’s applications. You have the choice to choose where you want to save the data, as a Zip file, or to Google Drive.

The best part is, the service is free.

YippieMove

YippieMove charges $15 for each account moved but the support and ease of use make the amount money well spent.

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